Click the link above to print out the PDF application. Combine your completed application with your accompanying documents (e.g. personal statement) to create one PDF file. Name your PDF file in this format: [CalRBS2021_course name_last name_first name].
Send the PDF file as an email attachment to calrbs [at] gseis.ucla.edu (please, no DOCs, TIFFs, or JPGs). Please include the following in your subject line: “CalRBS 2021 App – Week [include the week you are applying for (1, 2, or 3)] – [include title of the course your are applying for]. If you are applying for more than one course, please email separately for each course, attaching separate applications.
If you are in doubt about the appropriate electronic format or have any questions, please reach out to calrbs [at] gseis.ucla.edu.
If you intend to apply to multiple courses, please submit a separate application for each course. Students may only enroll in one course per week (a maximum of 3 courses per year). The deadline for scholarship applicants for the 2021 year is Saturday, June 5th.
The general deadline for applications is July 1st. CalRBS evaluates extensions on a case-by-case basis. Please email calrbs [at] gseis.ucla.edu if you’d like to request an extension.
Course Application Requirements
A personal statement is required and should be addressed to the relevant instructor(s) of the course to which you are applying. In your personal statement, describe your background or interest in the area, any work you have done in a relevant field, independent study in which you have been engaged, or whatever additional information you think would be helpful to your instructor(s) in evaluating your preparation and your aptitude for this course. Be sure to address any specific qualifications or other matter s mentioned in the descriptions of your course.
Supplemental application materials may be required for the course to which you apply. Please read the course descriptions for any additional requirements.
- Resume or curriculum vitae (no more than two pages) may substitute for the education and professional experience portions of the application. Be sure to include all the information requested on the application.
A limited number of scholarship awards are available to librarians, archivists, scholars, booksellers, collectors, graduate students, and others. All course applicants are eligible to apply. A scholarship award provides a tuition waiver for one CalRBS course. The recipient is responsible for any other expenses related to the acceptance of the scholarship and attendance at CalRBS. Select CalRBS scholarships offer support to help cover the cost of attendance (lodging, airfare, meals, etc.). The deadline for scholarship applicants for the 2021 year is Saturday, June 5th.
Since its founding, the CalRBS scholarship fund has received support from the Ahmanson Foundation, the Book Club of California, the Gladys Krieble Delmas Foundation, Golden Legend, Inc., the Institute for Museum & Library Services (IMLS), the Samuel H. Kress Foundation, the William Reese Company, SHARP, the Southern California Chapter of the ABAA, the UCLA Breslauer Professor Fund, the Zamorano Club, the Society of California Archivists (SCA), Kenneth Karmiole, and donors to the CalRBS Annual Fund.
Students who wish to be considered for a scholarship must submit the course application form along with the following items:
- The supplemental scholarship form (page 4)
- A resume or curriculum vitae (no more than two pages)
- A statement of financial need. Explain why receiving this scholarship is necessary for you. If you are currently employed, please explain the likelihood of receiving institutional support for tuition, travel, housing, etc., or the circumstances that might preclude such support.
- A letter of recommendation is no longer required.
Scholarships for Specific Fields
The Samuel H. Kress Foundation-Dr. Franklin D. Murphy Scholarship is available for art librarians, art historians, and students studying to enter these professions. The scholarship provides a tuition waiver for any one course offered by CalRBS. Students should check the appropriate box on the supplemental scholarship form and submit all of the other requirements listed above.
Faculty make decisions based on the course application, personal statement, and any supplementary material specifically requested in the course description (e.g. samples of cataloging records). Course descriptions can be found here. Students are admitted on a rolling basis until the course is full. To follow up on the status of your application, contact the Project Manager. Please allow two weeks for processing before contacting the Project Manager. If you require a rush decision, please include a note with your application stating the reason for your expedited request.
Tip: While CalRBS accepts applications up until a course begins, your chances of admission are greatly increased if your application is received well in advance of the course start date (i.e. three and half months before the course begins). We cannot hold your application for future years. All admissions decisions are final. Faculty will not provide additional details about individual admissions decisions.
Invariably, there are many more qualified applicants than there are spaces. Some qualified students may be placed on a waiting list. In general, instructor(s) do not indicate a preference order for wait-listed students. If for any reason an admitted student is unable to attend, the instructor(s) will make a selection from the applicant pool, which will include those students on the original waiting list as well as any additional applicants. We encourage those on the waiting list to contact the Project Manager for advice in applying for alternatives. If you do wish to apply to another course, you will need to submit a separate application.
Admitted students will receive an admissions packet containing a confirmation form and tuition invoice along with their letter of admission. As a courtesy to students who may be on a waiting list, we ask students to confirm their attendance within two weeks of receiving their admission packet. If you are unable to attend, your tuition is refundable as long as you notify us at least two weeks before the start date of the course. The student will receive more specific information closer to the course start date.
Please do not send payment with your application(s): no payment is due until you have been notified of admission to the course(s) for which you have applied. Payment is due one month before a course begins and is $1200 for one course. If applying for a scholarship, please hold off on any payments until you are notified of a scholarship decision.
Travel and Accommodations
We advise prospective students not to make travel or hotel reservations until they have been admitted to a course. Information to help plan your trip can be found here. Be sure to select the location in which your class will be held.